The CSES Constitution is the corporation's bylaw, the core governing document outlining the structure and continuance of the corporation. It was updated in 2014 to abide by the new Not-for-Profit Corporations Act.
The CSES Policy Manual outlines procedures and approved activities of CSES set forth by Council. It is updated to reflect current practices and new additions on an ongoing basis for long-term consistency.
The CSES Strategic Plan serves to guide the society's direction. It includes member priorities and guidelines on how to improve in the long term. The Strategic Plan should be updated every few years to stay relevant to the changing generations of C-Eng.
If you are interested in any documents that you don’t see here, or are curious about how we use this information to guide our direction as a society, please send an email to your VP Internal at firstname.lastname@example.org.
The CSES Operating Budgets, including expenses and revenue for each fiscal year since 2013, are available below. For any questions or information regarding the budget, please contact your VP Finance at email@example.com.
The CSES Executive and Council are made up of elected individuals. CSES holds elections in accordance with our Electoral Code at least twice a year to fill the seats of eight (8) Executives, fourteen (14) Program Councillors, and two (2) First Year Representatives.
Our General Elections (which take place in the middle of the winter term) serve as our biggest election period, where we attempt to fill all Executive and Program Councillor seats for the upcoming societal year (May-April.) The Writ of Elections will be clearly posted, outlining all the rules and dates for the election; it includes nomination, campaign, and voting periods. Voting is done by electronic c-mail ballot.
Our Fall By-Elections (which take place early in the fall term) serve to fill our First Year Rep seats, where we will also attempt to fill vacant Executive and Program Councillor seats for the current school year. The Writ of Elections will be clearly posted, outlining all the rules and dates for the election; it includes nomination, campaign, and voting periods. Voting is done by electronic c-mail ballot.
If necessary, we conduct Run-Off Elections at our General Meetings (FGM, WGM, and AGM.) These serve as additional attempts to fill any remaining vacant seats from the most recent election. If a member of Council resigns from their duties, Run-Off Elections are typically used to re-fill the position. There is no Writ of Elections for Run-Offs due to their spontaneous nature. Rather, candidates are nominated on the spot, allocated a few minutes to speak and answer questions, and then voting via paper ballots is conducted and tallied during the meeting.
Sometimes, we run Referendums in order to get a unified opinion or approval on something we are hoping to change, or something for which we received a petition to address with the membership. The Writ of Referenda will be clearly posted, outlining the rules and dates for the referendum; it will include nomination ("for" and "against" committees), campaign, and voting periods. Voting is done by electronic c-mail ballot.
Our Chief Electoral Officer (CEO) runs all of our elections for us. This year's CEO, Cameron Lamont, can be reached at firstname.lastname@example.org.
Fall By-Elections 2019
All members of CSES have the right to participate/vote at any General Meeting (GM) where a vote is held. If a member is unable to attend, said member may fill out the Proxy Form above (or a similar document with the same information) to authorize another member to vote on behalf of the absent member. Proxy forms are collected near the beginning of every GM.
Motion Forms are tools used to propose a change to the way CSES does things (typically in policy.) Motions are accepted at all official society meetings, although General Meetings serve as the main platform for members to raise motions.
If you or your student group has spent allocated CSES funds, use the Cheque Request Form to request to be reimbursed. All receipts are required in order for your request to be valid, and must be stapled to the Cheque Request Form once submitted. Forms should be submitted in person to the CSES Office (ME 3390.)
If you are in need of forms that you don’t see here, please send an email to your VP Finance at email@example.com .
MEETINGS & MINUTES
Exec & Council Meetings
For information on the dates, times, and locations of meetings, check out our Events Calendar. All meetings are open to the general CSES membership; those interested in seeing Council in action as the decision-making body of the society are encouraged to attend.
FALL SEMESTER 2019
Tuesday, 6pm, Location TBD
The dates of this year's General Meetings of the members (GMs) are as follows:
FALL GENERAL MEETING (FSGM)
Tuesday, October 8, 2019, ME 3380
WINTER GENERAL MEETING (WGM)
Tuesday, January 28, 2020, Location TBD
ANNUAL GENERAL MEETING (AGM)
Thursday, March 19, 2020, Location TBD
CSES believes that feedback from our members is essential to the successful operation and development of the society. Verbally-guided Accountability Sessions are carried out at our three General Meetings (FSGM, WGM, and AGM.)
The Accountability Form below gives our members the opportunity to submit feedback with the option to remain anonymous. (Please keep the feedback constructive in nature: comments that can be viewed as harmful or targeted in nature will not be tolerated!)
For all things related to Council accountability, feel free to chat with our Accountability Officer, Kaylin Paquette. They can be reached at .